Our facilities have traditionally been managed by the community on Council’s behalf. Over time most S355 committees have handed the operation and management of these venues back to Council to manage directly.
The S355 committee is a committee of Council, made up of community representatives who are nominated to and approved by Council.
S355 Committees are expected to display a high standard of ethical conduct in carrying out the delegated roles. In many instances the standard of conduct required of volunteers is indistinguishable from that of Council’s employed staff.
Role of S355 Committee
The S355 committee has responsibility for the care, control and management of the venue including:
- Day to day operation of the venue.
- Maintenance and cleaning, so that the venue is clean and presentable for use.
- Ensuring all hirers are signed parties to the appropriate Hire Agreements.
- Ensuring hire fees and bonds are paid in accordance with Council’s adopted Schedule of Fees & Charges published annually on 1st July in each year
- Compliance to Workplace Health and Safety Act 2011 and Regulations.
- Compliance to Council’s Risk Management Policy.
- Compliance with written and oral direction from Council’s Community Connections Business Unit.
- Management of receipts and payments in line with statutory requirements and Council’s relevant policy, including provision of a monthly Business Activity Statement.
- Keep and provide to Council up-to-date lists of facility users and utilisation rates.
- Generate sufficient funds to cover the cost of maintenance, furniture and equipment.
- Recommend to Council appropriate Fees & Charges for hirers, which are then considered by Council and set each financial year.
- Record keeping (including minutes of meetings, committee members and contacts, maintenance of effective committee structure and regular meetings).
- Meet at least quarterly unless otherwise approved or directed by Council
The S355committee manages the facility on Council’s behalf and must do so in accordance with legislation, relevant Council policies and procedures.