Event Applications

Council approval is required for any major event being held on public land.  Our staff can assist you with your site requirements and permits and other approvals or plans.

Typical major events that require approval include:

  • Circuses.
  • Village Fairs.
  • Community Triathlons.
  • Large one off beach events by commercial groups.
  • Major commercial events which may involve TV coverage or road closures.
  • Community groups/sporting clubs beach events such as nippers, surf life saving club events.
  • Commercially based beach events (eg, surf schools).

Other criteria that mark an event as major include if:

  • The event is for over 200 people (for smaller events these simpler booking procedures apply)
  • Road closure may be required 
  • The event significantly affects the use or enjoyment of an area by others
  • The event poses a possible environment or safety hazard 
  • The event requires specialist services 
  • Disruptions to parking and traffic may occur 
  • Waste disposal services will be required 
  • Food is being sold (no permit required but rules apply)
  • Temporary toilet facilities are required 
  • Crowd management is required 
  • Amusement rides will be at the event - planning approval required.
  • A large temporary structure is being built (eg concert stage) 

Apply to hold a major event

Sporting club presentation days

For associations with seasonal sport field bookings, permits are provided and organised in conjunction with the booking.

Will I need a DA for the event?

If the event is going to attract a large amount of people and will require plans for waste, traffic, pedestrian and amenity management as well as road closures or if large temporary structures are to be built (eg, concert stages) a development application is required.

If you are unsure if you need to submit a DA, you can request a pre application discussion with council and also contact us during business hours and ask to speak to a duty officer.

Temporary structures

Small temporary structures at events such as tents and marquees will mostly fall under the exempt categories and will not require a DA.    

A Development Application is required for larger temporary structures such as a concert stage.

Planning your event

16 weeks prior - road closures

  • You will need to apply using our Road Closure Application ($245 application fee applies).  The application is reviewed by council's Traffic Committee (comprising RMS, Sutherland Police and our council staff).
  • If the event is held on a State roadRoads and Maritime Services approval is necessary and a Traffic Management Plan will be required.  The RMS have a Traffic Management Plan template that can assist.  
  • Details of the approval should be attached to your Event Application. 

14 weeks prior - DA

  • If you are unsure if you need to submit a DA, you can request a pre application discussion with council or before that, call a duty officer during office hours 9710 0333 

8 weeks prior - all other events

  • Complete the Major Event Application and submit to council.  Ensure you have all relevant permits and insurance details. 

Major events on beaches

Surf schools and other commercial activities at our beaches are approved by a tender process and must meet the following guidelines:
  • Be affiliated or compliant with Surfing Australia standards.
  • Be a local community business that actively supports surf lifesaving or boardrider clubs .
  • Support junior development of the sport.
  • Encourage an understanding of the local environment, role of council lifeguards and diversity of beach user groups through the programs delivered.
  • Provide cost effective programs for local schools that focus on education and an active lifestyle.

Volunteer based community sporting clubs such as boardrider clubs, nippers, school sport, surf life saving club events apply under our major events application.  No administration fee is charged to these groups and council will assist with application renewal each year.

Council's beach operations will also assist with crowd control requirements at beach events.

Apply to hold a major event

Insurance

All event holders must have a current Public Liability Policy (certificate of currency) which must be supplied at least 14 days prior to the event with a minimum cover of $20 million indemnity.  Sutherland Shire Council is to be named as a joint insured on the certificate of currency. 

Sale of alcohol

If you are selling alcohol you will need to provide us with a Limited Liquor Licence.  These permits are issued by the Casino, Liquor and Gaming Control Authority. Also consider the permissions of alcohol in public places.

Selling Food 

You do not need a permit if selling food but you must follow the requirements for temporary food stalls stipulated by the NSW Food Authority. Council is authorised to enforce food standards at temporary food stalls.  

Product sales - have all your information ready to advise council if this applies to your event. 

Aquatic activities - a copy of an aquatic licence is required.

After you apply

We will assess your application.  Some matters our staff will discuss with you will include:

  • Suitability of the event activity - the type of activity you are planning will be reviewed against the relevant planning instruments and policies, plans of management and other policies relating to the venue requested for the event.
  • Suitability of event location - factors such as the size of the event and venue availability.  In some instances, it may be considered that the venue requested is not the best option for the activity.

Fees

We will provide you with a full quote when we know more about your event.

Equipment hire or facility usage can also be organised as required - you can discuss these requirements with us (eg equipment hire, stalls, community bbqs).

Ask us about your advertising options when booking your event.

Location

Address: ,

More information

Policies and documents

Liquor Licences on Council Property Policy

Forms

Major Events Application Temporary Road Closure Application

Enquiries

Enquiries can be directed to Economic and Community Development on 9710 0891 or events@ssc.nsw.gov.au

Major Event

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